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Law Library Service Desk Manual: Study Spaces

General Information

All library study rooms are available through the library's reservation system. Students may reserve library study rooms on a first come, first served basis up to 24 hours in advance.

Library Study Spaces

Library tables, available on both the first and second floor of the Law Library, are available on a first come, first served basis. Students are not permitted to "reserve" library spaces with their belongings. All books and other property must be removed when you are not actively using a study space (carrel, seat, table, etc.).

All library study rooms and carrels are available through the library's reservation system. Students may reserve library spaces on a first come, first served basis up to 24 hours in advance. You must make a reservation to study in a study room.

In order to properly close down the library's operations and to safeguard the well-being of students and staff, the library follows a set closing schedule. The cooperation of library users is essential in this task.

Closing procedures for the library begin 15 minutes prior to the established closing time. This means material checked-out will cease 15 minutes before closing and an announcement will be made 15 minutes before closing so patrons can return reserve items, checked out material and begin exiting study rooms before closing.
 

First Floor 

The Law Library's first floor houses long study tables and smaller tables, for individual or collaborative quiet study. The study area's floor-to-ceiling windows flood the room with natural light.

Moveable whiteboards make it easy to lay out ideas while studying. You may check out an available whiteboard from the Service Desk, and these whiteboards must stay on the first floor of the library.
 

Second Floor  

The second floor is the library's silent study area.  Here you will find individual study carrels and pods, seating and tables in different configurations, moveable white boards, and the law library's seven (7) study rooms. Study rooms are once again available for group study; the maximum capacity of each room is listed on the door. To reserve a study room, click here to access the resource scheduler.

Moveable whiteboards make it easy to lay out ideas while studying. Whiteboards on the 2nd floor do not need to be checked out, but must stay on the second floor.

Study Room Reservations

All library study rooms are available through the library's reservation system. Students may reserve library spaces on a first come, first served basis up to 24 hours in advance. You must make a reservation to study in the library.

  • Law Library Study rooms can be checked out for a maximum of 1 booking, up to 3 hours per day, up to 24 hours in advance.
  • Law Library study rooms are for Law School students only.
  • Law Library study rooms must be reserved.
    • All requisite information must be provided on the reservation form.
    • Students are encouraged to wear masks when study rooms are utilized by two or more persons. When studying in groups, wearing a mask is the number one way to prevent and reduce infection.
    • All library policies, including the Food and Drink Policy, must be followed. Currently, only cold snack foods and covered drinks are allowed in the Law Library. No hot or smelly foods are permitted at any time.
    • When arriving at your reserved room, you must use the reservation system link from your email, or the QR code on the door of the room you have reserved, to check into your space. Reservations will be canceled if check-in does not occur within 15 minutes of your reservation start time.
    • You must also check out of the study room when you have finished using the space. Kindly use the sanitizing wipes on the carts to wipe down the area you used upon your departure.
  • Failure to follow library guidelines is a violation of the Student Code of Conduct and may result in the following:
    • Inability to utilize the library
    • Reporting to the Associate Dean of Student Services for disciplinary review.
  • As a courtesy, sanitation stations and cleaning carts are located throughout the library for students to utilize, as needed.

  • Students should inquire at the circulation desk, or email lawlibrary@nccu.edu if they have any issues using the system.
     

How to Reserve a Library Study Room

  1. Visit the Book a Library Space scheduler. Patrons can click on the link here, or also access the scheduler from the Law Library home page.
  2. Choose an available study room. Available rooms will show in green on the scheduler.
  3. Choose your reservation ending time. The default is 3 hours, but you can set the reservation for a shorter time if you wish.
  4. Once you have chosen your room, your booking time will then show in the scheduler in yellow.
  5. You may then submit your time by clicking the blue button
  6. Read the Terms & Conditions, and fill out the form.
  7. Click the "Submit my Booking" blue button.

Once you have submitted your booking, you will receive a confirmation email with a check in code. You will need this code to check in to your seat when you arrive.
 

Patron Checking In and Out of a Study Room

Please note that the second floor of the Law Library is actually the third floor of the Law School building. When you arrive at your study room, make sure to check in by either scanning the QR code at the space itself, or clicking on the link in your confirmation email and filling in the code provided in the email. 

To check out before you leave, scan the QR code again. If you use the link in the email to check in, leave the page up on your mobile device, as that page contains the button to check out of the space once you are finished.

Library Conference Room

If a faculty member wants to reserve space in the library, refer them to Yolanda Tynes (ext. 6244).  Her office is around the corner from the underside of the stairs.

Law School Study Rooms

There are a number of study rooms located outside of the Law Library, but these are not managed by the library.

Having trouble with reservations? Please email: law.res@nccu.edu. The Law Library does not manage study rooms located outside of the library.

 

Using LibCal Space Reservations

Checking Patron Reservations

When arriving for and during your shift, periodically you will want to check to see what library spaces have been reserved during your shift. When you do rounds, encourage any students in study rooms or carrels to make a reservation if they do not have one, or help them to do so if they are unsure about how to do so.

To check reservations:

  • Log into LibApps (https://law-nccu.libapps.com) using username: law-ill@nccu.edu and password: lawcirc!
  • Navigate to LibCal in the leftmost dropdown menu.
  • Click on "Spaces"
  • Click on "Confirmed Bookings" and choose "day" from the right side of the calendar.
  • This will then display the reservations for the day.

Checking Patrons In

Sometimes patrons will forget to check in to their space, or will not know how. When you do rounds, ask patrons if they have checked in. If they have not, encourage them to scan the QR code at their seat with their phone or click on the link in their confirmation email, either of which will take them to the webpage where they can enter the three digit code contained in their confirmation email. Let patrons know they should leave that webpage up in a tab so they can check out when they are finished. If patrons need help, you can check them in yourself. Follow the directions above and then:

  • Click on the individual patron's reservation.
  • Scroll down below the calendar section and you will see the patron's reservation information.
  • From here you can click on the link to check the patron in, or even cancel a patron's reservation if they wish.

Creating a Patron Booking

Sometimes patrons will have difficulty in creating a room booking through the public facing side of LibCal. If this happens, you can log into LibCal (as stated above) and create a booking for them. 

  • Navigate to LibCal in the leftmost dropdown menu.
  • Click on "Spaces"
  • Click on "Bookings Grid & Availability".
  • Under the "Category" dropdown menu, you may choose whether you want "Law Library" (for all students) or "Adjunct Office Reservations" (for faculty reservations of Room 220 (Fullwood Room) or 307). Then Click GO
  • Above and to the right of the individual space boxes for the day, there are several dropdown menus. Choose "Add Booking" and click on either:
    • "Add Single Booking" for students or
    • "Add Recurring Booking" only if you have a faculty member who would like to reserve one of the Adjunt Offices for the same day and time all semester. Make sure the faculty member gives you both a start and an end date.
  • Once you have chosen an option above, a pop up will appear asking you to choose which the day & time, as well as the space the patron wants to use. In this space, you can schedule for any day and time that are still unreserved. The system will automatically set the end time as 3 hours out. You can change this to a shorter time period (for a student), or longer for a faculty member. Please do not schedule a student more than 24 hours out without speaking with a supervisor first. Click "Submit Times" when finished with this step.



     
  • You will then be prompted to fill out the patron's name and email. Only NCCU emails (@eagles.nccu.edu or @nccu.edu) are allowed. The box requiring patrons to check in to their space are automatically checked. Please do not uncheck these unless a faculty member requests it.

    •  
  • At the bottom, click "Add Booking" and then "Close"