Students:
Before Financial Aid is disbursed each semester, NCCU must confirm that you have begun attendance in all of your courses. Instructors must validate your attendance for each course during the first two weeks of classes. You must attend at least one session of each class before any financial aid will be disbursed or refunded.
Throughout each semester, absences from class due to COVID, or any other reason, are still treated as absences. The accommodation letter provides students with the ability to have access to class lectures through Zoom, Panopto, or posted materials and to make up any missed work or exams. Whether a student attends class via Zoom is up to each professor, but a student is still counted absent even if the student attends class via Zoom. The accommodations letter serves as documentation of the absence, but it does not negate the absence. To comply with ABA Standard 308, our attendance policy provides that students cannot exceed the allowable absences as outlined in Section 1.13 of the Student Handbook. Thus, whether the absence is “excused” is only relevant if a student exceeds the allowable absences. In that event, students would share all relevant documentation regarding their absences with the Associate Dean of Students during the review procedure outlined in Section 1.13-01. The accommodations letters will serve as the sufficient justification required in Section 1.13.02.
Faculty:
If a student misses at least two-thirds of classes, please notify the Registrar pursuant to Section 1.13 of the Student Handbook, as well as the student. It is the student's responsibility to keep track of allowable absences and start preparing their documentation for the attendance committee in case they are withdrawn from the class due to the absences. Any questions about this policy may be directed to the Registrar.
Dear Eagle,
Federal regulations require that you must ATTEND all of your classes for which aid is awarded. Verification of attendance is the process of having your professor indicate whether or not you have been in attendance. If you are NOT verified in attendance by faculty, your aid may be reduced or cancelled. You should be aware that your registration for classes that begin in the later part of the term also may result in a delay of your financial aid disbursement as attendance cannot be verified until the classes begin. Verification of attendance usually takes place during the first week of the class period and disbursement of aid happens beginning the second week.
Please remember the following points regarding attendance verification:
· IMPORTANT: A student’s financial aid will be impacted if an instructor does not provide accurate and timely Attendance Verification for their course(s).
· Attendance is verified for all courses, including non-lecture types such as directed study, thesis, practicum, internship, and online courses.
· Students verified as not Attending will be dropped from the course and will not receive financial aid for the course.
For questions: Registrar’s Office – 919/530-6654 or
email: Registrar@nccu.edu
1.13 CLASS ATTENDANCE RULES
Students are required to attend all their regularly scheduled classes. If, however, circumstances force professors to cancel a class, a student’s inability to attend the make-up class will not count as an absence.
Faculty members will maintain a record of attendance in each course. Attendance for all students shall be taken starting the first day of class. Thus, students who anticipate registering for a class during the drop/add period are advised to obtain the instructor’s permission to attend the class during the interim. Students are strongly encouraged to consult with their advisor before dropping or adding a course.
Faculty shall notify the Registrar when a student has missed two-thirds of the maximum number of classes that they can miss, and when they reach the maximum.
Upper-level students who accumulate more than the maximum absences within a semester will be dropped from the course. First-year students who accumulate more than the maximum absences within a semester will receive an “F” in the course. However, before any action is taken, the student will be notified by the Associate Dean for Student Affairs and informed of their right to appeal the violation of the attendance policy.
Each 50 minutes of meeting time is considered a class hour. Students enrolled in required first- year courses who violate the attendance policy will receive a grade of “F.” Please note that the fewer times a class meets during the week, the quicker students can reach the maximum absence threshold:
1 Credit Hour Courses: 2 (50-minute classes)
2 Credit Hour Courses: 4 (50-minute classes)
2 (100-minute classes)
3 Credit Hour Courses: 6 (50-minute classes)
4 (75-minute classes)
4 Credit Hour Courses: 9 (50-minute classes)
6 (67-minute classes)
If a course meets for fewer hours per week than the course awards for successful completion, the maximum absences will be based on the number of class meeting hours per week. Maximum absences for semester-long classes that are scheduled in a configuration different than that listed above will be based on the equivalent number of missed minutes allowed for a semester-long course. Maximum absences for classes that are scheduled for fewer than 14 weeks will be based on the equivalent number of missed minutes allowed for a semester-long course.